Publish Date: Jan 08, 2017
Closing Date: Jan 01, 0001
Tender Document: Download Document
REQUEST FOR EXPRESSIONS OF INTEREST (reoi)
TERMS OF REFERENCE (tor)
(CONSULTING SERVICES – FIRMS SELECTION)
COUNTRY: Islamic Republic of Afghanistan
IMPLEMENTING AGENCY: Ministry of Communications and IT (MCIT)
NAME OF THE PROJECT: Electronic Prescription
SECTOR: Information and Communications Technology (ICT)
CONSULTING SERVICES: Consultancy Firm to develop electronic prescription centralize system and implementing policy
CONTRACT TYPE: Consultancy by a Firm Contract-QCBS-Lump sum
DURATION OF ASSIGNMENT: Six months
DUTY STATION: Kabul, Afghanistan
CONTRACT REFERENCE NO: MCIT/EGRC II/2017/C-1
Ministry of Communications and IT (MCIT) aims to provide high quality Communications, IT and Postal Services for the Afghan people at affordable prices. The ministry has been actively advocating for a positive change in the society by connecting the Afghan people to the knowledge resources, to enable them to improve the quality of their lives. The vision of the Ministry of Communications and IT (MCIT) is to transform Afghanistan into an Information Society. Priorities of MCIT for the next five years are:
2.1 EGRC II Long Term objectives:
Contribute to the attainment of the national security, social and economic development goals through efficient, effective, transparent and secure public governance.
2.2. EGRC II Immediate objectives:
To create capacity and provide timely, high quality advice, training, consulting and other services in the area of e-Government and cyber security to various ministries, departments and agencies of the Government of Afghanistan and donor supported development projects in order to facilitate and optimize application of information and communication technology in the public sector of Afghanistan and to catalyze e-government transformation in the country.
The intention of this assignment is to create awareness, capacity, and to catalyze the process of e governance in their respected ministries and government agencies.
Currently, in Afghanistan doctors use different types of hand written prescription copies with limited information regarding patient medical history and allergies and also the unreadable handwriting of doctors is an important issue raised over years; because of unreadable handwriting and limited medical history of patient when pharmacists would actually give out medicines, there is a higher probability that they would make a mistake and a wrong medicine can have adverse effects on the health of an individual.
Electronic prescription will be a software package used by doctor and pharmacist for prescription in order to avoid manual prescription, other benefits of the system would be that it will be connected to the main database located in MoPH and the data will be updated to it regularly.
The electronic prescription can help doctors to record/receive accurate information regarding 1) Patient medical history, 2) medication with exact information (Amount, dose, number of days and other necessary descriptions), and 3) be able to review the history of treatment when revisiting. The electronic prescription can help pharmacists to 1) receive the prescription electronically with detail and readable information, and 2) record and manage the medicine stocking electronically.
As most of the residents in the country will benefit from the e-Prescription system so for this purpose Ministry of Communications and IT has decided to design and develop e-Prescription system based on the current requirements and the main purposes are to 1) decrease the rate of errors while writing prescription 2) record and manage the medicine stocking electronically and 3) have centralize medicine stocking database for MoPH to track the stocking, usage and expiration of medicines in national level; the e-Prescription software will be certified by MCIT and be accessible for doctors and pharmacists for free, furthermore MCIT will develop policies and utilization guidelines. Ministry of Public Health understands the importance of e-Prescription and will take necessary actions to train master trainers, mandate the use of e-Prescription certified software in private and public clinics and hospitals, will enforce the policies to make sure that e-Prescription software are used based on the expected methodology and the required IT infrastructure is available and maintained; it will be mandate for doctors and pharmacies to updated relevant records and data in MoPH main database at least in weekly basis.
Ministry of Communications and IT and Ministry of Public Health will have joint effort to implement and enforce electronic prescription project. MCIT will lead the project procurement, management, drafting policies and guidelines, training of trainers, certification and maintenance; and National Medicine and Healthcare Products Regulatory Authority responsibility is to manage and maintain the central system, provide trainings for those you are required to use the software and enforce electronic prescription policies in order to be practices in clinics and hospitals. Initially NMHPRA will implement the e-prescription project in private clinics and hospitals in Kabul.
MCIT responsibility is:
NMHPRA responsibility is:
3.1. Assignment Aims:
The electronic prescription project aims develop electronic prescription centralized system and databased and implementation policy which will be certified by MCIT and will be available for free to doctors and pharmacists and will help MoPH to keep record of medicines stocked in drugstore and consumption by patients through prescription, and also propose the IT infrastructure which is required for maintaining the system within MoPH.
The electronic prescription may have three sections which may operate as below:
3.2.1 Prescription – For Doctors
The prescription interface components shall have below functions, but not limited to:
The Pharmacy management interface components may have below functions, but not limited to:
The MoPH interface components may have below functions, but not limited to:
The electronic Prescription system should be available in English and localized in both Pashtu and Dari languages.
The contracted company is required to execute below phases for successful implementation of the project:
Phase 1: Assessment and analysis of current status of treatment, prescription and pharmacy in the country; analysis of required IT infrastructure and tools to utilize the system; analysis of best and adoptable international practices
Phase 2: Suggest e-Prescription system structure / architecture / modules / specifications/ list of technologies based on the assessment of current status and international best practices
Phase 3: Develop the e-Prescription system after the relevant stakeholder’s approval
Phase 4: Draft e-Prescription implementation and utilization guidelines and enforcement policies
Phase 5: Draft training guidelines and materials, provide training of trainers
Phase 6: Maintenance of the e-prescription software package for one year
Phase 7: Handover of system source code and sensitive information to MCIT
Phase 8: End of Project Report
Payments will be made as per the following schedules:
Assessment and analysis of current status of prescription and medicine stocking in pharmacies, clinics and hospitals, analysis of required infrastructure for the utilization of e-prescription system in MoPH and in clinics, hospitals and pharmacies, suggestions for the expansion and upgrading of the system in national level. Propose e-Prescription system structure / architecture / modules / specifications and technologies based on the assessment and international best practices and analysis of international best practices identifying appropriate and adoptable solutions. Analysis of best international practices for the e-prescription system, like appropriate methodologies for patients to be identified and be able to get medicines from pharmaceutical stores or re-visit to clinics and hospitals.
After the approval of involved stakeholders on the proposed system architecture and components as in Phase 2, develop the e-Prescription system and implementation mechanism based on the analysis of current status and international practices.
E-Prescription software user/operation manuals and guidelines; and enforcement policies. Training guidelines and materials for continuous training by MoPH, provide training to master trainers.
Finalized Report on all the Tasks as given in the Scope of Work for this Assignment; Report on training imparted to the introduced staff. Formal handover of the source code and sensitive information to MCIT introduced person and one year maintenance of the system.
Other deliverables: These include overall project implementation plan, weekly and monthly briefings to e-Government Directorate/MCIT, e-Government Consulting and Advisory Services Dept. /EGRC II Project and NMHPRA/Ministry of Public Health.
All the reports as outlined above shall:
3.6 Payment Terms
EGRC-II/MCIT will process the payment of firm or consultant after completion and approval of each deliverable (Percentage) from both MCIT/IT DM/e-Government Directorate/EGRC II Project Management and USAID. For payment process formal approval is required by the DM IT and e-Government Directorate of the Invoice, Activity Sheet and brief Report with each Invoice, all to be submitted both in English and Dari or Pashtu languages. Formats will be provided by EGRC II project, e-Government Directorate of MCIT.
Ministry of Communications and IT (MCIT), GoIRA, now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the services described under paragraph 3 above. The interested company should have demonstrated experience in the field related to this proposal. They should be composed of a team of skilled professionals with the following minimum requirements, qualifications and experience:
The short listing criteria are:
A Consultant will be selected in accordance with the Quality and Cost based Budget Selection (QCBS) defined in Afghanistan Public Procurement Law and Procedures.
Expression of Interest (EOIs) must be delivered as Printed Copies in English and in any one Local Language (Dari/Pashtu), with one CD having MS-Word copy of the EOIs and the related Documents. EOIs and the related Qualification and Experience Documents should not be submitted by any Electronic Means. Any EOI received by E-MAIL or by Electronic Means will be rejected.
Printed Copies of the EOIs and all the Related Documents and one CD having MS-Word Copy of all the submitted Documents should be submitted to the following Address by 11, Feb, 2017 (15:00 Kabul Local Time). Further information in respect to this REOI can be obtained at the address below by email or in person during office hours [08:00-04:00 Hours].
Foreign Procurement Department (FPD) (Attn: Mr. Samimullah Samim)
General Manager for External Procurements;
Procurement Department, Ministry of Communications and IT (MCIT)
Mohammad Jan Khan Watt; Kabul, Afghanistan
Phone: Office: +93 20 210 37 41; Cell: +93 700 222 009;
Web site: www.mcit.gov.af
Any queries on the position may also be addressed to the above mentioned email address email@example.com; firstname.lastname@example.org; with CC to: (email@example.com) -- latest one week before the deadline for submission of expression of interest.