Lot1 Audit for mobile salary payments in ministry of education

Publish Date: Mar 05, 2018

Closing Date: Mar 18, 2018

Tender Document: Download Document



د افغانستان اسلامی جمهوریت

دمخابراتو او معلوماتی تکنالوژی وزارت   


 جمهوری اسـلامی افغانستان

وزارت مخابرات و تکنالوژی معلوماتی

Islamic Republic of Afghanistan

Ministry of Communication and IT

برنامه آسان خدمت

(One Stop Shop)


Country: Islamic Republic of Afghanistan

Assignment Title: Lot1 Audit for mobile salary payments in ministry of education

Duration of Assignment: 4 Months  

Implementing Agency: Ministry of Communication and information technology (MCIT)

Duty Station: Kabul, Afghanistan

Contract Type: Unite price

REoI Reference No: MCIT/AK/97/CS-013/CQS

1.      Background

Asan Khedmat is a one-stop shop for public services of Afghanistan established in July 2016, under the auspices of the Ministry of Finance (MoF). It is aiming at simplifying public services provided to businesses and population of Afghanistan.

Now The MSP project will be operating Under Ministry of Communication and information technology/Asan khedmat.

Mobile Money is a fast, simple, convenient, secure and affordable way of transferring money,

Mobile Salary payment project is a currently a strategic Concept by MOF  in Afghanistan to advance mobile solutions and close the gaps that hold back access and uptake of mobile technology. The project supports broad-based coordinated action by a range of market stakeholders

Including governments, mobile service providers, and their customers.

MSP is designed to initiate and support game-changing interventions to support mobile money, mobile access, and mobile data collection and dissemination.

MSP purpose and anticipation is to achieve optimum target all-around of Afghanistan, to have full transparency, accountability & assurance in implementing MSP project

MSP Startup- work will cover 30000 employees of Ministry of Education who are based in Farah, Jalalabad and Parwan, Provinces. These employees work at numerous schools in mentioned provinces, all employees will begin receiving mobile salary payments immediately after registration according to the work plan.

2.      Introduction

Asan Khedmat is collecting information from all MoE employees in the three provinces of Farah, Nangarhar and Parwan. According to payroll data, the total number of MoE employees currently working in these three provinces is approximately 30,000. These employees are distributed across schools and other MoE facilities (including approximately 1,800 schools, 3 provincial offices and 43 district offices). The information gathered during collection will be used by mobile network operators contracted by the government to issue mobile salary payments to Ministry of Education (MoE) employees. 

Audit Service Provider proposes to audit the initial data collection conducted Asan Khedmat and its partners.  The audit service provider will return to a selection of the sites and recollect the information, including biometric data (10 fingers), of MoE employees who have already been visited by Asan Khedmat or its partners. Specifically, the audit service provider will verify the data collected by Asan Khedmat and its partners:

1.       Collected information about all individuals at the schools that included:

-          First name

-          Last name

-          Father name

-          APIN number

-          Tazkera number

-          Employee ID

-          Bank Account

-          Fingerprint scans for all ten fingers and electronic signatures of all registered employees. All biometric data must be stored using an open ISO standard 19794-2

2.       The current phone number of the individual and any additional phone number where the individual can be reached.

3.       The essential fields required to satisfy “Know Your Customer (KYC) requirements for registration in a mobile wallet:

a.       grandfather name

b.       gender

c.        date of birth

d.       place of birth

e.        current address (province, district, village, street number, house number, time of stay in the address)

f.        permanent address (province, district, village)

g.        language

h.       occupation

i.         address of job (province, district, village)

j.         office phone number

k.       relative’s phone number

l.         digital picture of tazkera

m.     photo new and in color

3.      Objectives of the Assignment

The objective of the assignment is to provide assurance to Asan Khedmat and the Ministry of Education that data collected and the methodology used by partners of Asan Khedmat are sound and correct.

4.      Scope of the services

             The auditing shall be conducted at 3 levels.  

1)       First, the audit service provider will observe and record how the collection takes place, and will determine whether the quality of the collection process is satisfactory or not by observing partners of Asan Khedmat during the initial collection period (ca. 5%)

2)       Second, Audit Service provider auditors will conduct their own collection activities (onsite contemporary audits) in parallel with the one conducted by Asan Khedmat or its partners. An individual in an audited school will have to go through both the collection conducted by the bidder and the one conducted by the auditors. Audit Service provider will then compare the final list provided by the Asan Khedmat partner with the list created by them (ca. 5%)

3)       The audit service provider shall systematically conduct the audit in a representative and randomly selected sample of at least 10% of the schools where collection takes place (estimated to be 180 schools). Auditing will occur at random and unannounced, with auditors not necessarily identifying themselves as such.

4)       Further information in the scope of services,you can access the TOR under the above mentioned assignment little reference number on the website: www.npa.gov.af

5.      Qualification Requirements/Short listing Criteria:

1)       Business License

2)       At least one references for implementation of similar projects from the past clients involving collection of data in the field from at least 2,000 respondents;

3)       Provide evidence that the bidder is able to collect data using both paper and pencil and computer, tablets, or mobile phones devices. Specifically, the bidder should provide evidence of successfully completing a prior data collection effort on a similar scale.

4)       Evidence that the bidder is able to collect biometric information (not necessarily the signature or fingerprints);

5)       If not present already, proven ability to include the collection of the two biometric types of information required for this project (fingerprints and signatures);

6)       Provide evidence that the bidder is able to ensure privacy and protection of the individuals’ data. Specifically, the bidder should provide evidence of successfully completing a prior data collection effort on a similar scale with no issues related to privacy or protection of individuals’ data.

The short listing criteria are:

1)       A proven experience at least three years  and sound expertise in Auditing projects;

2)       At least one references  for implementation of similar projects from the past clients;

3)       Proposed team of experts with their qualifications in this field;

6.      Special requirements for Consultants working in Joint Venture, Consortium or Association:

Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications. If consultants intend to associate with other firms, they are advised to clearly identify the lead partner and state the composition and nature of their association (JV/ sub-consultant) in their EOI.

In case associations between the firms are in the form of JV, the following requirements will strictly apply:

§  Only the firm meeting above criteria substantially shall act as the Lead Partner of the JV. In case, more than one firm meet the above criteria substantially, any of those firms can act as the Lead Partner

§  The Consultant should specify which firm in the JV would provide the required Key Staff and how that firm is competent to provide such a Key Staff.

There is no such requirement if the association is in the form of sub-consultancy.

7.      Legal References


The attention of interested Consultants is drawn to Chapter 4 of Procurement Procedures: Process of Request for Proposal, Saratan 1395. In addition, please refer to the following information on conflict of interest related to this assignment as Rule112 of Procurement Procedure: All procurement employees, Evaluation Committee, Opening Committee, Award Authorities, Members of National Procurement Commission are required, Prior to start or approval of any type of Procurement Activities; in Case of Conflict of Interest, Should declare their state of Conflict of Interest. The consultants are also required to maintain high standard ethics throughout the procurement process.


The consultants can download the Public Procurement Law and Procedures from: www.npa.gov.af.


8.      Method of Selection

A Consultant will be selected in accordance with the CQS set out in Rule 59 of Procurement Procedures.


9.      Submission of EOI

Expressions of interest must be delivered in written form to the address below (in person, by mail, or by e-mail) by March 18, 2018 at 03:30 PM (Kabul Local Time).

The consultants are encouraged to submit their EOI within the limit of 40 pages maximum.


Further information in respect to this REOI can be obtained at the address below by email or in person during office hours [08:00 AM -04:00 PM].


Attention:  Waheedullah Azizi

Admin Officer

Ministry of Communication and information technology/Asan Khedmat

Jan khan Wat, Kabul, Afghanistan

Phone Number: +93(0)744155990

       Email: waheedullah.azizi@asan.gov.af


And Copied to Mr.khalil Popal : khalil.popal@asan.gov.af

Web site: www.asan.gov.af   and   www.npa.gov.af